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Creating PDFs on the MCS

Producing PDFs on the Managed Cluster Windows PCs

PDF (Portable Document Format) is the standard format for electronic document distribution. It preserves all the fonts, formatting, graphics, and colour of any source document. All the Managed Cluster machines, both PC and Macintosh, are equipped to read and produce PDF files.

Using Microsoft Office open the document you wish to convert to PDF and click the Office Button Office button. Click Save As from the drop-down menu and then select PDF or XPS.

Office Button menu

In the window that appears navigate to where you want to save the created PDF and enter an appropriate File name, click Publish.

Producing PDFs on the Managed Cluster Macintoshes

OS X has built-in functionality for creating PDFs within the OS. Open the document you wish to convert and select Print... from the application's File menu. In the window that appears you will be presented with the printer settings, click the drop-down PDF button in the bottom-left corner and select Save as PDF.

printdialog.jpg

In the window that appears enter a suitable filename in the Save As field including the .pdf extension, then choose Where you want the file to save to. If necessary you can also enter metadata before clicking Save.

To view a PDF's metadata open it with Preview and from the Tools menu select Show Inspector. Under the first tab "General Info" the title and author alongside other file information will be displayed. You cannot add or change any of this information however under the second tab "Keywords" you can add or change the PDFs keyword metadata using the + and - buttons in the bottom-left corner of the window. In order to change any other type of metadata you will need a full version of Adobe Acrobat.

Producing PDFs on MCS Linux

In OpenOffice open the document you wish to convert and select Export as PDF from the File menu. In the PDF Options window select the number of pages and type of compression you require, click Export. Enter a suitable Name and using the drop-down menu navigate to where you want the PDF to be created, select PDF as the File type, click Save.

pdfexportdialog.jpg