Outlook (2003, XP or 2000) and Outlook Express

Settings for two versions are described on this page

• Outlook 2003 or Outlook XP
• Outlook 2000 or Outlook Express 6

Note. The University LDAP Directory is only available to mail clients on computers on the Cambridge network. If you are away from Cambridge and wish to use the University LDAP Directory then you will need to use the VPDN service so that your computer appears to be on the Cambridge network. Alternatively you can use Hermes Webmail.

If you would like to check that your mail program is correctly set up for accessing Hermes, please see the page on configuring Outlook and Outlook Express for Hermes

Outlook 2003 or Outlook XP

Note: If you are using Outlook XP then you are advised to make sure that you have Office XP Service Pack 3 applied, otherwise you may experience problems with Outlook not working reliably.

Configuring

• Select Tools > Email Accounts
• Select Add a new directory or addressbook then select Next
• Select Internet Directory Service (LDAP) then select Next
• For Server name type ldap.lookup.cam.ac.uk then select More Settings.... You will get a warning that you will have to restart Outlook before this new directory service will work, just select OK to proceed
• The University LDAP server supports secure LDAP connections. Use of secure connections is good practice to secure the personal data provided by the service. On the Connection tab check the Use Secure Sockets Layer box and change the Port: number to 636.
  Note: If you intend to use the Lapwing wireless service you must use this setting since Lapwing does not allow insecure LDAP connections.
• Select the Search tab and for Search Base type ou=people,o=University of Cambridge,dc=cam,dc=ac,dc=uk (be sure to type it exactly as it appears on this page) then select OK to save your changes
• Select Next then Finish to end the wizard.

Remember that you will need to restart Outlook before you can use the new LDAP entry.

Using the LDAP Directory to find an address with Outlook 2003 or Outlook XP

• Open a new message
• Select To:
• Check that Show Names From is set to ldap.lookup.cam.ac.uk
• Select Advanced > Find
• Type the name (or part of the name) of the person you want to search for into the correct field. Where possible use 4 or more characters as this will make the search more efficient.
• Under Substring Matching select the Contains button then select OK
• If the search returns just the right person the entry will be highlighted. If the search returns a list of names, scroll down until you can highlight (single click) the correct name. Select To: to add the name and address to your message
• Repeat this procedure until you have added all the required recipients to your message.

Note: If you plan to use an address frequently you may want to add it to your personal address book. To do this, right click on the person you want to add and select Add to Personal Address Book

For more details on selecting and using LDAP settings see the online documentation

Outlook 2000 or Outlook Express 6

Configuring

• Select Tools > Accounts
• Select Add > Directory Service
• For Internet Directory (LDAP) server type ldap.lookup.cam.ac.uk then select Next
• Check Yes in reply to the Do you want to check addresses using this directory service? then select Next
• Select OK or Finish
• Now select the ldap.lookup.cam.ac.uk entry in the Accounts list and select Properties
• In the first box enter a suitable name, e.g. University directory to make it easy to recognize
• Select the Advanced tab
  • The University LDAP server supports secure LDAP connections. Use of secure connections is good practice to secure the personal data provided by the service. Tick the This server requires a secure connection (SSL) box and check that the number by Directory Service (LDAP) has changed to 636.
    Note: If you intend to use the Lapwing wireless service you must use this setting since Lapwing does not allow insecure LDAP connections.
  • For Search Base type ou=people,o=University of Cambridge,dc=cam,dc=ac,dc=uk (be sure to type it exactly as it appears on this page)
• select OK to save your changes and Close the Accounts window

Using the LDAP Directory to find an address with Outlook 2000 or Outlook Express 6

• Open a new message
• Select To:
• Select Find
• In the Look in drop down menu select the name you have called your directory entry, e.g. University Directory
• In the Name field type the name (or part of the name) of the person you want to search for. It is better to use the family name and, where possible, use 4 or more characters as this will make the search more efficient.
• Select Find Now
• If the search returns just the right person the entry will be highlighted. If the search returns a list of names, scroll down until you can highlight (single click) the correct name. Select To: then to add the name and address to your message
• Repeat the Find procedure until you have added all the required recipients to your message, then select OK in the Select Names window.

Note: If you plan to use an address frequently select Add to Address Book as well.

For more details on selecting and using LDAP settings see the online documentation