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A templated content management service

I've found the training so far, and the Falcon system itself, a real joy to use.

In April 2010 we introduced the Falcon Content Management Service, which creates hosted individual websites in a managed environment, ready templated in the University house style and with a range of functionality already available. By October 2013, all Falcon sites had migrated into the new University (Project Light) templates. Falcon is based on the open source content management system Plone (http://plone.org/)

Who is Falcon for?

Falcon is ideal for any non-student group requiring a website. Groups who find it particularly appropriate are:

  • Departments
  • Research groups
  • Doctoral training Centres
  • Collaborations across the University
  • Research initiatives and networks
  • Conferences, events and meetings

Sites can be closed down easily, so Falcon is ideal for short-term use.

Example sites (from 200+ live sites - ask for other examples):

Paid-for site migration can usually be undertaken, depending on availability of staff. This is charged for at the standard consultancy rates.

What can Falcon do?

  • Allow a certain amount of configuration of the site and ability to manage users and groups and their access to the site and for updating pages
  • Work within the standard University templates so that breadcrumbs are generated automatically, left-hand navigation is constructed, etc.
  • Serve standard web pages with images, pdfs and Word documents and add embedded rich content: the web pages are edited and the images, pdfs and other documents are uploaded through the web browser.
  • Give access to in-built added functionality to add dynamic information, forms, forums and so on.
  • Solve website delivery problems for £100 per year. 

When you get it a default site looks like this:

By default you have 'News', 'Events', 'Jobs', 'Research themes' and 'Research Directory' in your site and showing in the navigation bar. You can remove or hide any or all of these - if you hide them you can bring them out again when you want.

Access to in-built added functionality

There are various additions to help you manage the site and its content:

  • You can add pre-configured items (feeds/static text/link lists) in right panel of any page and on main area of home page of site - this allows you to add rss feeds and embedded rich content such as google calendars, maps and video
  • There is in-built management of news, events and jobs - all of these produce rss feeds that can be used by others and may be added to the right panel of pages
  • You can configure footer information for the whole site and change it at a folder-by-folder level
  • You can add a person-based directory (initially called Research Directory) in which people are cross linked with categories (initially Research Themes) and could be linked with groups (initially called Institutions or Departments). People can also be linked to committees and collaborators.
  • You can manage other functionality such as forms, bulletin boards, version control on pages and add redirections.

Adding a person-based directory

By default people in the directory become members of the site, which is why their crsids are needed - once you have added their crsid@cam.ac.uk and their names they will be able to log in themselves and fill in information, or the admins can do it and ask them to correct the content.

You need to think about

  • The staff types you want for the people in the directory
  • The categories (initially Specialties or Research Themes) that you want to put them in
  • Whether you also want to put them in groups (initially called Institutions or Departments).
  • People can also be linked to committees (which creates a group) and to collaborators.

Examples of directories may be found on these two Falcon sites, amongst others:

Manage other functionality

There are various other additions to help you manage the site and its content:

  • A form generator. Once you have created a basic form folder, there is a long list of additional functions you can add.
  • A message board to add discussion forums.
  • Metadata for pages - on each page the editing bar has a tab 'seo properties', which lets you add metadata for the page.
  • Granular control of access to pages both to view and to edit, including incorporation with lookup groups.
  • Pages are version controlled.
  • Google analytics code can be added into the Site Setup
  • Redirections can be set up.
  • Keywords within the people directory can be managed so that similar keywords added by different people can be selected and merged into the same term.
  • Cross-institutional Falcon sites can be Shibboleth-authenticated - people can obtain third-party Shibboleth identities if need be.

What Falcon can't do (but Plone can)

  • A site with something other than the University templates
  • Allow interaction with other server technologies
  • Allow admins access for further customisation

What neither can do

  • Design your site structure for you - you will still have to consider how to design the site to make the most of how Falcon works.
  • Defend against the determined - where there's a will there's a way

What do I do next?

Falcon is a full content management system and to use it effectively and efficiently system administrators and managers of sites will benefit from investing time in training (two half days, with courses scheduled every month) and in a one-to-one session about the set-up of the site. The are also 'further' courses every month for those already running sites. All this support is free of charge.

There are support and scratch sites (links on the right of the page) and further information and email support is available from falcon-support@ucs.cam.ac.uk. To ask any further questions or for a site to be set up, send an email giving a brief outline of what the site is for and who will be running it, and we can go from there.

Payment for the site

Payment of £100 per year is initially requested when the site has been set up for six months or is ready to be made 'live' on its domain name, or shortly after, and afterwards on the anniversary.

Last updated: October 2014